RSVP Management

Overview

The RSVP system lets members respond to events (Yes, No, or Maybe) and lets leaders track who’s coming.

Required role: Any member can RSVP; Leaders/Admins can view all responses

How Members RSVP

1. Open the event from the calendar or event list
2. Click Yes, No, or Maybe
3. Optionally add a note (e.g., “Arriving Saturday morning”)

Members can change their RSVP at any time before the cutoff date.

Viewing RSVPs (Leaders)

1. Open the event
2. The RSVP panel shows:
   • Total counts (Yes / No / Maybe / No Response)
   • Individual responses with names and notes
   • Percentage of invitees who have responded

RSVP Cutoff Dates

If you set a cutoff date when creating the event:

• Members cannot change their RSVP after the cutoff
• This helps with headcounts for food, transportation, and reservations

Tips

• Parents RSVPing for their scout also counts for the scout
• The Events Dashboard shows upcoming events with RSVP counts at a glance
• Automated reminders prompt members who haven’t responded
• RSVP data feeds into the “Charge for Event” feature