Creating Events
Overview
Events are the heartbeat of any scout unit. Scout Manager lets you create events with full details, invite members, track RSVPs, and optionally charge attendees.
Required role: Administrator, Leader, or Event Coordinator
Creating an Event
1. Navigate to Events
Go to Events → Calendar or Events → List from the main navigation.
2. Click “Add Event”
Click the Add Event button.
3. Fill In Event Details
| Field | Required | Description |
|---|---|---|
| Title | Yes | Event name (e.g., “March Campout”, “Pack Meeting”) |
| Start date/time | Yes | When the event begins |
| End date/time | Yes | When the event ends |
| Location | No | Where the event takes place |
| Description | No | Details, what to bring, directions, etc. |
| Event type | No | Meeting, Campout, Service Project, Fundraiser, etc. |
| Cost | No | Per-person cost (enables charging attendees later) |
| RSVP cutoff | No | Deadline for RSVP responses |
4. Configure Invitations
Choose who to invite:
- Entire unit — all active members
- Specific den/patrol — just one subunit
- Custom selection — pick individual members
5. Set Up Reminders (Optional)
Configure up to 2 automatic email reminders:
- Choose how many days before the event to send each reminder
- Reminders are sent to all invited members who haven’t declined
6. Save
Click Save to create the event. Invited members will be able to RSVP.
Editing an Event
- Open the event from the calendar or list view
- Click Edit
- Make your changes
- Click Save
Tips
- Set a cost at creation time if you plan to charge attendees later
- Use the description field for packing lists, directions, and links
- Reminders reduce no-shows significantly
- Events appear in the calendar view with color coding by type