Signing Off Requirements

Overview

Requirement sign-off is the core of advancement tracking. When a scout completes a requirement, an authorized adult marks it as complete in Scout Manager.

Required role: Administrator, Leader, Awards Coordinator, Den/Patrol Leader, or Merit Badge Counselor

How to Sign Off a Requirement

1. Open the Scout’s Advancement

Navigate to Membership → Scouts, click on the scout’s name, then click the Advancement tab.

2. Find the Rank or Merit Badge

The advancement dashboard shows the scout’s current rank progress. Click on a rank or merit badge to expand its requirements.

3. Check the Requirement

Click the checkbox next to the requirement the scout has completed. It will be marked with:

  • ✅ Your name as the signer
  • 📅 Today’s date (or you can backdate it)

4. Section Progress

As requirements within a section are signed off, a progress indicator shows how many are complete. When an entire section is done, it’s visually marked as complete.

Undoing a Sign-Off

If you signed off a requirement by mistake:

  1. Click the checked requirement again
  2. Confirm the undo
  3. The sign-off is removed

Note: Only the person who signed off (or an Administrator) can undo a sign-off.

Backdating

If a requirement was completed on a prior date:

  1. Sign off the requirement
  2. Click the date next to the checkbox
  3. Enter the actual completion date
  4. Click Save

Tips

  • Requirements are grouped by section — complete all requirements in a section to mark it done
  • The dashboard shows percentage complete per rank
  • You can also use group sign-off to sign off the same requirement for multiple scouts at once