Charge for Event

Overview

After an event with a cost (campout, activity fee, etc.), you can batch-charge all attendees at once. Scout Manager uses the RSVP data to determine who attended and creates individual charges on their scout accounts.

Required role: Treasurer or Administrator

Steps

1. Set Event Cost

When creating the event, enter the per-person cost. You can also add/edit the cost after the event.

2. Navigate to Charge for Event

After the event, go to Accounting → Charge for Event.

3. Select the Event

Choose the event from the list. Only events with a cost are shown.

4. Review Attendees

Scout Manager shows everyone who RSVP’d “Yes” (or attended). You can:

• ✅ Keep — charge this person
• ❌ Remove — don’t charge this person (e.g., they didn’t actually attend)
• 💲 Adjust — change the amount for a specific person

5. Confirm and Charge

Review the total and click Charge. Scout Manager creates a transaction on each attendee’s scout account.

What Happens After Charging

• Each attendee gets a debit on their scout account
• Their balance decreases (or goes negative if they owe)
• The charge appears in the unit’s income account
• The transaction is fully audited

Tips

• Charge for Event is much faster than creating individual transactions
• You can remove attendees who shouldn’t be charged before executing
• The event cost can be adjusted per-person if some members paid a different rate
• Parents see the charge on their family’s account in the personalized newsletter